Implementation of Controlling Functions in Archive Management in Public Educational Institutions
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Abstract
This article analyses the implementation of control functions and the constraints in archive management in a public educational institution in Kotamobagu. This research is necessary due to the significance of archive management in educational institutions requiring supervision. The study employed a qualitative field research approach with a descriptive method. Data were gathered through field observations, interviews with informants consisting of archive managers, principals, administrative staff, teachers, and students, and document readings. Data collection techniques included observation, interviews, and documentation. The research data were analyzed inductively. The findings reveal that implementing controlling functions in archive management encompasses several archival indicators, including archive creation, archive utilization, active storage, inactive storage, and archive disposal. Implementing controlling functions faces several constraints, such as manual archiving practices, a shortage of administrative personnel, the absence of dedicated archive storage rooms, inadequate facilities, and insufficient attention from the school, resulting in many archives being merely stacked on work desks. This study concludes that implementing controlling functions in archive management has yet to be effectively and efficiently executed by archival management standards and supervision functions in educational institutions. The research suggests that the school's focus on providing educational activities on archive management for staff and improving controlling functions should be enhanced.
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Interviews
Interview with Marlina Antoni (Archive Manager/Administrative Staff, SMP Negeri 8 Kotamobagu), Kotamobagu, February 2020.
Interview with Ninda D. Mokodongan (Student, SMP Negeri 8 Kotamobagu), Kotamobagu, February 2020.
Interview with Nuraini Popitod (Principal, SMP Negeri 8 Kotamobagu), Kotamobagu, February 2020.
Interview with Rahmat Dolotan (Head of Administration, SMP Negeri 8 Kotamobagu), Kotamobagu, February 2020.
Interview with Safarudin Maleteng (Teacher, SMP Negeri 8 Kotamobagu), Kotamobagu, February 2020.